Staff profile - Creating the profile: start here.
If this guidance has been shared with you by a colleague please make sure that they have contacted the Digital Team at digitalsupport@derby.ac.uk to request a profile be created. You will not be able to access a profile until this has been requested via our service desk.
This guide will show you how to complete a staff profile on the new website. This is one of 3 guides, also please read the Photo guidance and Writing guide articles. Please note, if the staff profile doesn’t conform to all the guidance set in these 3 documents, it will not go live on the website until those changes have been made.
Due to the ongoing amount of staff profile amendments, approvals will happen on Friday afternoon every week, so please make sure to submit them in time if you have urgent changes.
An example of a completed and optimised profile can be found here: https://www.derby.ac.uk/staff/ian-turner/
This video will demonstrate how to fill in abstract and upload a photo from Thirdlight, it will not explain how to fill in the front end staff profile details which the writing guide will go into more detail about but is fairly straight forward.
The process
Log into TerminalFour, our content management system (CMS), at:
https://t4.derby.ac.uk/terminalfour
You will need to use your single sign in to log on, this is the same log in that you use to log into University computers and web-based services.
You will only have access to one section on the CMS which will be your profile, for example:
Click on the folder with your name on it. Note: If you have access to an incorrect folder or no folders please email digitalsupport@derby.ac.uk
After clicking on your folder, this will bring you to the section details information. Click on the content tab at the top, as highlighted below.
On the Staff Profile line, select the ‘Actions’ button and select edit (as highlighted below).
Fill in the page with the required information, the writing guide goes into more detail on how to do this.
When you are happy with your profile, click the save changes blue button at the bottom right hand side of the page. *If you do not press save and leave the page at any point all progress will be lost*
You will be brought back to the content tab. Now go to the Section Config line, use the Actions button and select edit (as below, highlighted).
The fields in the Section Config item you will need to fill out are :
Name – Section Config (usually will already be filled out)
Abstract - See Writing guide
Thumbnail image square – See Photo guidance
Content tag type – Staff profile
College – Your college (Can be multiples)
Research centre – If applicable your research centres (Can be multiples)
Subject – Your subjects (Can be multiples)
Location – Which site you are based at
Note: Based on tags for college, department etc. your profile can be pulled into relevant areas of the site. It is important you fill these out accurately.
When you have completed the section config content save.