Procedure template

Background

[Guidance: The background section explains the context by which the procedure has been created, such as changes in law, regulations, standards, compliance guidance, etc. This can be used to introduce the context of the procedure document.  If the procedure relates to a specific law, regulation or compliance standard, this section can explain how the procedure document is designed to address that issue.  It can also be used to relate and/or differentiate the particular procedure document to other written guidance.   This section should assist covered persons’ understanding and application of the procedure.  It is best to have this section precede the statement of purpose.]

Purpose

[Guidance: The purpose statement outlines what the procedure document is designed to achieve. When developing a procedure document, begin with a statement of purpose that defines the intent and objectives of the procedure.  It should be relatively short and direct.  It is suggested that it begin with an active verb such as, “To promote…., To comply…., To ensure…., etc. ]

Scope

[The scope explains the range of application of the document in terms of covered persons, facilities, sites, etc ]

Definitions

[Guidance: In many cases there will be terminology used that requires understanding and clarification in order to meet the intention of the procedure document.  These may be of a legal nature or specific to the organization or the type of work.  Therefore, inclusion of definitions provides a clear understanding of key terms used in the procedure document. It is advisable to cite the authority for the definitions being used. ]

Procedure statements

[Guidance: Each procedure statement should reflect the basic objectives of the organization and a description of the general guiding principles or rules. ]

Procedure

[Guidance: Procedures provides detailed procedural requirements, methods and guidance on how covered persons are expected to act in accordance with the procedure. ]

Related procedures

[Guidance: It is important that policies addressing similar or related issues be linked to ensure that they are consistent.  There is nothing worse than having issues or incidents arise only to find the written guidance on the subject is in conflict. Furthermore, including related documents provides additional documents that may be helpful to covered persons in complying with the procedure. ]

References/citations

[Guidance: The references or citation section is used for legal and regulatory citations and government guidance documents, as well as citing internal …  ]

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